Meeting February 9, 2010Back to Meeting Minutes Board Members in attendance:
January 12, 2010 Board Meeting Minutes – Minutes were reviewed. A motion was made by Charlie and seconded by Carlo to approve the minutes as submitted. All in attendance were in favor.
Treasurer's Report - (B. DiBella) Bob presented the treasurer's report and reviewed the summary and transaction report and stated that the account is in very good condition as of January 31, 2010. A motion was made by Steve and seconded by Charlie to accept the treasurer’s report as submitted. All in attendance were in favor. Motion carried.
Registrar's Report – Outstanding balance is still high. The balance is due and emails will be sent
out to all coaches again this week. If we do not have payment in full the player pass will not be given out.
Steve has all of the player's passes except fpr two teams still not registered. Please check with Steve
to make sure your roster is accurate before the spring season starts.
Travel Team - Copies of the picture day schedule have been handed this will also be emailed to all coaches. They will be held on March 13th. No Practices will be held on this day. If your team is not available during your time slot and need to make a change please email Dave.
The U15 boys team is in State Cup scheduled game is 3/28 or 3/29. They will be playing a team from Poughkeepsie. The club is encouraging all Rotterdam teasm to attend the game ans cheer on the boys.
Presidents Report – Dave attended a presidents meeting with CDYSL. Biggest topic discussed was risk management and insurance. The club will be discussing how it affects us. Another topic brought up was head injuries, a doctor and players that had received head injuries presented. Handouts were given on how to treat a head injury. These documents will be emailed to coaches. If a head injury occurs the player must have so many days without symptoms before they can play, this is included in the handouts. If a child has had three concussions they cannot play. Their was also a demonstration on head gear that is available.
Zero tolerance policy, addressing swearing at the field, will be voted on by CDYSL at the next meeting. If a player swears on the field it will be an automatic yellow card if they swear at another player or the referee it is a red card. Please make your parents and players aware of this rule. CDYSL will be backing referees regarding this topic and the game will be forfeited. For younger referees they will report to CDYSL and it could come to a monetary fine to the club. If you as a coach hear parents you must take charge and talk to the parents. As a coach you can notify CDYSL through email or on the score card regarding other teams. Please notify Dave of any complaints that are made.
Empire Cup is a two-day tournament sponsored by CDYSL. They are asking for clubs to sponsor the tournament and host fields. Usually they have 2-3 host locations. It is the weekend of June 26/27th. CDYSL takes care of everything other than parking, lining fields, and concession. Club keeps any money that you make in concession. CDYSL keeps half the profit and prorates the remaining funds between hosting clubs. The tournament will be played in the morning and afternoon there are no night games. This would be another fundraiser for the club. The board would like to do this but would like input. Usually games are over so it will not conflict with CDYSL games. The club will move forward with putting in the request to enter. The Empire cup is an elite tournament that some of our teams could potentially play.
Score reporting is all being done electronically this year. One person on your team will be responsible for score reporting. More information on this topic will be discussed at the CDYSL meetings held March 22-25. These meetings are mandatory for the coach, assistant coach, or team manager. If no one from your team can make it please let Dave know and the club president can attend in your place.
Spring Tournament - Only one U10 boys team has registered so far. Coaches need to recruit teams. The wrong form is online will be updated tonight. Volunteer packets, ads, and shouts are due by 3/12. T shirts will be ordered rather than trophies however participation medals will be given to U8 and U10 players. Rita will be ordering the same tents as last year. Dave is working on lights for the night games. Porta johns and first aid have all been taken care of at this time. Carlo will work with the town on garbage cans, etc. We will try to implement the radar gun competition this year.
Spring Soccer – Looking for coaches at this time. Would like head coaches to be 16 and older, but we also need assistants that are 11-15 years old. Head coaches will be paid $20 per day but can also use it for volunteer opportunity. If interested in coaching contact Angie at 221-7827 or firstname.lastname@example.org. Spring Soccer runs from 9:30-11:00 on Saturday from 5/1/2010 – 6/12/2010 excluding Memorial Day. The program is a skills camp for kids age 4-10. Flyers will be sent out through the school. There will be online signup only this year.
Old Business – Last meeting we discussed the fundraising opportunity with the cards. Half of the profit brought in by a team will go back to the team the remainder will go to the club. The club will be using this money as a scholarship fund. Ideally each child would sell 10 cards. They will be given to the teams at the next meeting. The club only pays for what we sell there is no risk involved for the club. If this is successful we will consider doing it again in the fall.
New Business - CDYSL presented the Presidents Cup, a tournament for all of Region 1, to all of the clubs. They are looking for clubs to volunteer to work. The club will be compensated 1 unit for every 24 hours of volunteer time. An email will be going out to all coaches and parents requesting volunteers. This is held Memorial weekend.
We are working with other clubs on renting our fields during the spring.
If coaches are uncomfortable leaving the facility open during practice the doors can be locked and you can ask that players/parents use the service door during practice.
With no other topics to be discussed, a motion was made by Bob seconded by Carlo to adjourn the meeting at 9:30pm.