Meeting March 13, 2012Back to Meeting Minutes Board Members in attendance:
February 12, 2012 Board Meeting Minutes – Minutes were reviewed. A motion was made by Steve
and seconded by Pat to approve the minutes as submitted. All in attendance were in favor. Motion carried.
Treasurer's Report (B. DiBella) - Bob presented the treasurer's report and reviewed the summary and transaction report and stated that the account is in very good condition as of February 29, 2012. A motion was made by Angelo C. and seconded by Steve to accept the treasurer’s report as submitted. All in attendance were in favor. Motion carried.
Registrar's Report – (S. Masullo) All teams are registered which includes approximately 190 players. Steve is missing about 30 pictures that effects 75% of the teams. If Steve does not have pictures by the end of the week those players may not be eligible for the first game. CDYSL is swamped and may not catch up in time for the first game if people do not upload pictures. Coaches and managers can upload pictures
themselves or you can give Steve hardcopies of the pictures. Steve has identified those players that do
not have a picture to all team managers if you have any questions on a players status see him tonight.
Marketing and Fundraising (P. Dowse) - The club made a total of $523.50 at the Dining-to-Donate event. It is possible we will do another event in the future. There was a delay in printing the Worthy Cards, they will be distributed to team managers next week. Worthy Cards are good for one year starting in April. If anyone has fundraising ideas please see Pat.
Travel Teams - There are some issues with the U18 boys, a couple of kids are registered with Guilderland that do not want to be playing there. Discussed next steps, including bringing the issue to CDYSL. The U17 boys team only has 9 players but will double roster players to bring them 13. If there are players that want to be double rostered mangers need to let Steve know ASAP. Players are eligible to play up an age group or up within a division. The player must participate with their regular team first and there is a limitation on the number of players that you can bring to the game. Better to have guest players registered even if they are not needed. Angie will email the rules to all coaches and managers.
Pat has been making phone calls to parents that have not paid their balances. If you as managers or coaches have had discussions with parents please bring any payment issue to Pat. If there is a hardship bring it to the board and we will work with the parents on a payment plan or potential scholarship.
Travel pictures came in today Steve will pass them out to coaches and managers.
Spring Tournament - Volunteer forms are due tonight if you do not have them please email them to
Angie at firstname.lastname@example.org. Field setup is April 7 at 9:00am. There are a total of 28 teams
registered for the tournament at this time. Dave went over the teams that are signed up. CDYSL sent
out the announcement about the tournament and will be sending this notice out regularly before the
tournament. It is important for managers and coaches to recruit teams to play in the tournament and fill
out the bracket. You need to have at least 3 other teams in your division or games will not be played.
We could break up U17 and U18 boys for those that are double rostered it depends on the number of
teams that sign up.
Spring Soccer - The website is open for registration and flyers are being handed out to local schools this week. Chet is looking for high school players looking to coach. Head coaches get paid $10 per hour, the assistants are volunteers. The concession stand will be open during spring soccer this year. Dave will coordinate with Chet regarding fields being used during spring soccer.
Old Business – Nothing to discuss.
New Business - The mandatory coaches meeting for CDYSL is on 3/31 you need to pre-register for the meeting online. If the coach cannot attend a representative from the team must register and attend.
With no other topics to be discussed, a motion was made by Angelo seconded by Bob to adjourn the meeting at 8:00pm.