Meeting April 12, 2011                                      Back to Meeting Minutes

Board Members in attendance:
A. Bush, A. Caschera, B. DiBella, D. McDermott, S. Masullo, C. Smith, C. Kress, C. Pratt, c. Dowse and A. Santabara

Coaches and Managers in attendance:
D. Audette, E. Surls, S. Dillenbeck, C. Gregg and M. Woodrow

D. McDermott called the April 2011 monthly board meeting to order at 7:30pm at the Columbo Club, Rotterdam, NY.

March 8, 2011 Board Meeting Minutes – Minutes were reviewed. A motion was made by Chris and seconded by Angelo to approve the minutes as submitted. All in attendance were in favor. Motion carried.

Treasurer's Report (B. DiBella) - Bob presented the treasurer's report and reviewed the summary and transaction report and stated that the account is in great condition as of March 31, 2011. A motion was made by Angelo and seconded by Chris to accept the treasurer’s report as submitted. All in attendance were in favor. Motion carried.

Marketing & Fundraising- Worthy cards are in, with the start of the outdoor season each family will be expected to sell three cards. Those involved in spring soccer will also be able to use the card for discounts at the concession. This year cards must be sold and cannot be turned back in. Keeping it to 2-3 makes it more manageable. Next year families will be notified at the beginning of the year and cards will be handed out during the spring. Bradt school will be doing coasters for a cause to raise money for their playground so we will not compete against them with this fundraiser. Frisonone camp was publicized at the tournament please encourage your players to come to the camp. Flyers were passed out a poster hung up at the tournament.

Registrar's (S. Masullo) – If you still need player passes see Steve. All players must be paid in full in order to receive a player pass. There is still $6500 outstanding balance both managers and parents have been notified of outstanding balances. All guest players need an additional pass. Anyone on the sideline, including coaches, must have a yellow lanyard with your pass or the game will not start. Please provide Steve with a picture ASAP so that he can get the passes. The CDYSL zero tolerance policy was passed out to all those in attendance, it can also be found http://www.cdysl.org/formsdocs/rules/ZeroTolerancePolicyProposed.pdf. Make sure that when you submit your score cards you are giving feedback about the game, referees, coaches etc.

Spring Soccer - 160 kids signed up so far with 22 coaches approximately 15 as head coaches. Chet will plan a meeting for the coaches the week before Spring Soccer starts.

Old Business – A manager and family day meeting will held on 5/2 at 7:30pm. The worthy cards will be passed out to managers at this time.

New Business - Historically we have done at least one placement before the end of the season. Placements will be scheduled for 6/20 U10-12 boys, 6/21 U10-12 girls, 6/23 U14 and up. The second placements will be held 7/18 U10-12boys, 7/19 u10-12girls, 7/20 u14 and up. One of the items brought up at the managers meeting was that parents feel players were not getting a fair look during the placement. This year there will be a second person at placements along with the coach. In the next newsletter Dave will be addressing the process for placements with the parents

Please let Dave know your interest in coaching next year. Nominations for the board are due at the May meeting.

Spring Tournament - The tournament was very successful this year. Dave thanked a number of volunteers for all of their help at the tournament. We had 95 teams this year with 18 of them from Rotterdam. Profit from the tournament is estimated at about $22,000. Items that the club will look into purchasing include another set of full size goals with wheels, a set of U8 goals, netting behind field 2, extending the concession stand, and a PA system. The earlier we have a tournament the better the turnout. There was a lot of interest in the CaptainU information. Dave has to do a post tournament report to CDYSL which will include information on the referees. If you have any suggestions for next year please let Dave know. The three winners from the Caring for Kelly fundraiser were notified. The raffle raised $1650 and the club will put in the remainder to make it $2000. The Bethlehem soccer club looks for fundraisers every year and will be contributing to Kelly as their fundraiser for their tournament.

With no other topics to be discussed, a motion was made by Steve seconded by Chris to adjourn the meeting at 8:53pm.

Respectfully submitted,

Angela Bush