Meeting May 10, 2011                                      Back to Meeting Minutes

Board Members in attendance:
A. Bush, A. Caschera, B. DiBella, D. McDermott, S. Masullo, C. Kress, C. Pratt, P. Dowse, C. D'Ambrosio and A. Santabarbara

Coaches and Managers in attendance:
D. Audette, P. McLaughlin, S. Dillenbeck, C. Gregg, J. Cintula, T. Ward, W. DeMarco, D. DeMarco and B. Jones

D. McDermott called the May 2011 monthly board meeting to order at 8:30pm at the Columbo Club, Rotterdam, NY.

April 12, 2011 Board Meeting Minutes – Minutes were reviewed. A motion was made by Steve and seconded by Angelo to approve the minutes as submitted. All in attendance were in favor. Motion carried.

Treasurer's Report (B. DiBella) - Bob presented the treasurer's report and reviewed the summary and transaction report and stated that the account is still in great condition as of April 30, 2011. A motion was made by Charlie and seconded by Carlo to accept the treasurer’s report as submitted. All in attendance were in favor. Motion carried.

Registrar's Report (S. Masullo) – All teams have been registered at this time. There are still a few guest player and assistant coach passes with CDYSL. There are still outstanding balances, majority is for U19 which hasn’t started playing games yet, players will not receive passes until they are paid in full.

Marketing & Fundraising (P. Dowse) - All team managers were given the worthy cards at the manager meeting. This is a mandatory fundraiser that we will do each year in the spring. This will be included in the registration next year so that parents are made aware at the beginning of the season.

Spring Soccer - There are 218 kids participating in the spring soccer program this year with large groups at U6 and U8. Coaches are doing a great job so far keeping the kids motivated. There are 20 coaches with 2 coaches that are floating between teams some are paid and some are volunteering. Registration the first day was a little overwhelming. Next year we would like to have 5-6 people helping with registration, possibly separating the registration by age group, to speed up the process.

Travel Teams - Coaches discussed their team and how they are doing. There are no major issues other than a few teams with injuries which are not necessarily from soccer.

Discussion was held about appropriate protocol for addressing referees. Coaches should not address referees but should add comments to the score reporting. There are many new referees especially at the younger age groups please provide constructive feedback to CDYSL.

Coaches need to let Dave know their intentions for coaching before the next meeting. The coaching directors are also recruiting coaches for next year. Dave and Angelo are the only people that are able to close the field for the club. Coaches need to check the CDYSL website to see whether the fields are closed or not. All closures will take place before 4:30. It is rare that our fields will be closed, it can be difficult to reschedule games and the club pays a fine.

Old Business – Family day meeting will be Monday 5/16 at 7:45. Managers were asked to send out the coaching evaluation that is on the website. We encourage the parents to fill out the evaluation to assist the board in selecting coaches for next year.

Placements -Terri has a number of players from St. Rose that will help run centers so coaches can evaluate. Dave will be sending out a letter to all parents addressing placements and what the clubs use to evaluate players. We need parents to help with the registration for the placements. We plan to have the head coach and additional board members there to help evaluate players. We are looking at charging $5 for the placement this gets the child a t-shirt with a number. If they play the $5 will go towards registration. Discussing whether we will have registration for the tryout online this year through sports services. There is a small fee for this for the club. Bob will look into adding this function. There is still an option to register in person. Placement dates are posted on the website and will be posted on CDYSL website.

New Business - Next month is the annual meeting. There are 6 of the 11 board members are up for election this year: Angela Bush, Chris Smith, Charlie Kress, Bob DiBella, Dave McDermott and Pat Dowse.

With no other topics to be discussed, a motion was made by Carlo seconded by Bob to adjourn the meeting at 9:14pm.

Respectfully submitted,

Angela Bush