Meeting November 8, 2011                                      Back to Meeting Minutes

Board Members in attendance:
A. Bush, B. DiBella, D. McDermott, C. Pratt, P. Dowse, A. Santabarbara and B. Jones

Coaches and Managers in attendance:
J. Cintula, M. Hart, C. Gregg, T. Volans, T. Edwards, B. Smith, R. Kitchner, M. Woodrow, F. DiMeo, D. Lagasse, K. Engel, P. McLaughlin, M. Zeh-Cross, D. Lindell and J. Hamilton

D. McDermott called the November 2011 monthly board meeting to order at 7:30pm at the Columbo Club, Rotterdam, NY.

October 12, 2011 Board Meeting Minutes – Minutes were reviewed. A motion was made by Pat D. and seconded by Angelo S. to approve the minutes as submitted. All in attendance were in favor. Motion carried.

Treasurer's Report (B. DiBella) - Bob presented the treasurer's report and reviewed the summary and transaction report and stated that the account is in good condition as of October 31, 2011. A motion was made by Chet P. and seconded by Angelo S. to accept the treasurer’s report as submitted. All in attendance were in favor. Motion carried.

Fall Recreation - 556 kids participated in the recreation program this fall. Total income for the program was lower than past years which will be updated next month as a few items are still outstanding. The income from the recreation program helps supplement the travel program.

Registrar's Report – Players, coaches, and managers need to register. Half of the travel fee is due now the second half of the fee is due 12/31. There are about 130 players that have registered so far. Bob went over the incomplete orders. For those that cannot upload pictures during registration you can email pictures to Angie and Steve. Make sure you include the players name when sending pictures.

Marketing and Fundraising - Each player will get three worthy cards to sell in the spring. The money raised will help fund scholarship players. Coaches should bring any scholarship requests to the board. Teams are asked to sell two ads for the tournament book. Ad forms will be sent to team managers and coaches.

Travel Teams - Goalie training will be held on Friday nights 12/2, 12/9, and 12/16. 6:15-7:30 will be U10 and 7:30-8:45 will be U12 and U14. Older kids will start in January and this will be more targeted training based on experience. Goalie training is included in the registration fee all teams are encouraged to send goalies. Dave is working on setting up speed and agility training. There will be a separate fee for speed and agility training.

Discussed coaching and the number of players on each team. An academy program will be offered at the U10 boys and U8 level. An email will go out to parents of these teams about the academy. Went over how players are evaluated and how teams are selected specifically at the U12 level. The A team was chosen and the other two teams were split equally to help with player development. Selection is based on skills identified at the tryouts and looking at the evaluations from last year’s coaches. This year there were a number of people evaluating players at the tryouts not just the coaches.

Parents suggested that the club could do better job communicating how players are selected. General meetings are held on the second Tuesday of every month and parents are encouraged to attend. Over the past year the club has set up regular managers meetings to help improve communication. A newsletter was also sent out last year and will be done again this year. The club is always open to suggestions. The policy with the club is that your child can come and play with any team at their age level.

Old Business – Nothing to discuss.

New Business - We have one board member that has stepped down. Michelle Hart, Todd Edwards, Deanne Lindell, and Pat McLaughlin are all interested in filling the position. The election will be held at the general meeting next month.

First tournament meeting will be held on Monday 12/5 at 7:00pm. If anyone is interested in helping with the tournament please attend the meeting. The tournament is our biggest fundraiser and we need all the help we can get. Coaches need to recruit teams in their age bracket.

Pat Dowse has keys for the state street facility. Do not leave the facility open if the next team is not there. Make sure the facility is locked at the end of the night.

With no other topics to be discussed, a motion was made by Angelo S. seconded by Bob to adjourn the meeting at 8:45pm.

Respectfully submitted,

Angela Bush