Meeting November 13, 2012                                      Back to Meeting Minutes

Board Members in attendance:
A. Bush, B. DiBella, D. McDermott, P. Dowse, A. Caschera, A. Santabarbara, D. Audettte, M. Hart B. Jones and C. Smith

Coaches and Managers in attendance: T. Volans, K. Engel, N. Zarrelli, T. Horwedel, C. Waldron, C. Knauf, R. Esposito, D. DeMarco, C.Comenzo, G. Gillooley and P. McLaughlin

D. McDermott called the November 2012 monthly board meeting to order at 7:30pm at the Columbo Club, Rotterdam, NY.

October 9, 2012 Board Meeting Minutes – Minutes were reviewed. A motion was made by Angelo S. and seconded by Danielle to approve the minutes as submitted. All in attendance were in favor. Motion carried.

Treasurer's Report (P. Dowse) - Pat presented the treasurer's report and reviewed the summary and transaction report. She stated that the account is in good shape as of October 31, 2012. A motion was made by Angelo C and seconded by Danielle to accept the treasurer’s report as submitted. All in attendance were in favor. Motion carried.

Purchased 4 sets of big nets and 6 sets of U12 nets which cost approximately $1500 and sand bags to anchor the goals.

Registrar's Report - We are training a new registrar Tammy Volans. Steve will be working with Tammy over the next few weeks. There are about 153 kids signed up so far. Bob went over the list of unassigned players. There is also a number of incomplete orders all players need to go in and checkout and then we can assign them if they do not have access to choose the correct team. Bob will have manager A/R list shortly and will notify the team managers. The club has raised about $3600 in scholarships so we need to do some additional fundraising for the applications that have been submitted to date. If there are players on your team that need financial assistance please fill out the application or contact Pat. We will also be adding to the application that if you lost a job and then have found employment we will move funds rewarded around as needed. All coaches need to get registered and complete the risk management.

Marketing and Fundraising (P. Dowse) - Pat distributed a flyer regarding a team fundraiser. She provided information on three different fundraisers tastefully simple, 31 gifts, and World’s Finest Chocolate. For Tastefully simple and 31 gifts the team earns 18% of whatever is sold and the club also earns $10 per party. For World’s Finest Chocolate the club can get a bar wrapper with our logo but we have to have an order of at least 50 boxes. Please let Pat know if your team is interested in selling chocolate. Team would earn 50% on this fundraiser. Rotterdam Rotary has expressed interest in supporting our club Pat will be meeting with them next month. Applebee’s in Rotterdam is redoing the interior of the Schenectady restaurant and would like approximately 50 photos so that they can be displayed in the restaurant. Please email the pictures to Angelo Santabarbara and Chris Smith. Pictures are due by December 1.

Spring Tournament - First committee meeting will be held December 3, 2012 at 7:00pm. Everyone is encouraged to help out with the tournament. It is especially important for each team to recruit teams to play in the tournament. The tournament will be held on April 12-14th. The club is looking at raising the price $25 from last year. As you are playing in tournaments and in the indoor season pass out flyers for the tournament, they will be distributed at the December meeting.

Travel Teams - From the October tryouts we had 12 u8s, the u10 boys we will most likely have a 3rd team. U10 boys will practice with all three teams together in order to better divide the group. We have a second u12 coach Bryant Smith he was the jv coach at Schalmont this year that will work with Chris Smith with the U12B team. There are 9 on the team possibly 10 but would like 1-2 more during the season. Goalie training starts the Friday after Thanksgiving. There are 9 trainings schedule right now. Scott Bergen will be doing the training he is a Mohonasen graduate and played goal at Fredonia. U10- U12 will have training from 5-6pm and U14 and up from 6-7pm. Angelo has all uniform sizes in stock complete the form that was emailed to managers and coaches and submit to Angelo. Angelo has to order the number and names if you would like them on the back of the uniform, the cost is $8 this year. Managers need to collect the money and give it to Pat Dowse. If you need warm-ups or bags let Angelo know. The warm-up suits are $45. Angelo will put them in the indoor facility for people to see along with the prices.

Old Business – Coaching contracts need to be given to Dave.

New Business - Nothing to be discussed at this time.

With no other topics to be discussed, a motion was made by Danielle seconded by Pat to adjourn the meeting at 8:14pm.

Respectfully submitted,

Angela Bush